Terms of Service

1. What Licavio is — and is not

Licavio is an Evidence Custodian: a tool to store, organise, and present the license evidence (such as license certificates and related documents) that you already hold, grouped by project, and to export that record for your own use or to hand to your client.

Licavio does not, and does not purport to:

• authenticate, certify, validate, or vouch for the genuineness, accuracy, validity, or legal effect of any document or information you upload or enter;
• act as a certification authority, notary, or verifier of third-party licenses;
• grant, transfer, or sublicense any rights in any media or content;
• provide legal advice, or act as your lawyer or agent; or
• guarantee that any export, record, or evidence package will be accepted by YouTube, any other platform, any client, any court, or any third party.

You are solely responsible for the accuracy, legitimacy, and lawfulness of everything you upload or enter, and for determining your own rights to use any media. The terms of any license are governed solely by the agreement between you and the relevant provider (e.g. Envato, Artlist, Adobe Stock, Shutterstock). Licavio is not a party to those agreements and is not responsible for them.

2. Eligibility

You must be at least 18 years old and able to form a binding contract. The Service is intended for professional and business use and is not directed to children.

3. Your account

You are responsible for keeping your credentials confidential and for all activity under your account. Notify us promptly of any unauthorised use. We may suspend or terminate accounts that violate these Terms or create risk to the Service or other users.

4. Your content and your responsibilities

“Your Content” means the files, documents, metadata, and information you upload or enter. You retain all ownership of Your Content. You grant Licavio a limited, non-exclusive, worldwide license to host, store, copy, process, transmit, and display Your Content solely to operate and provide the Service to you (including backups, security, and generating the records and exports you request). We do not claim ownership of Your Content and do not sell it.

You represent and warrant that, for everything you upload or enter:

• you own it or are otherwise entitled to upload and use it;
• it is your own license evidence (or evidence you are authorised to hold and use);
• it does not infringe any third party’s rights or violate any law or provider terms; and
• it does not contain malware or unlawful, confidential, or personal data you have no right to store.

5. Acceptable use

You will not: use the Service for anything unlawful; upload content you have no right to upload; attempt to breach security, scrape, overload, or reverse engineer the Service; misrepresent Licavio’s records as a certification or legal guarantee; or use the Service to deceive any third party. We may remove content or suspend access to address violations, legal requirements, or risk.

6. Plans, free trial, billing, and cancellation

• Free tier. Available at no charge, subject to the limits shown on our pricing page (which may change for new sign-ups).
• Pro — 14-day free trial. When you start Pro you begin a 14-day free trial. You are not charged during the trial. If you do not cancel before the trial ends, your paid subscription begins automatically and your payment method is charged the then-current Pro price, and then renews each billing period until you cancel (auto-renewal). We disclose the price and renewal clearly before you start.
• Cancellation. You can cancel at any time from your account or billing page. Cancelling before the trial ends means you are never charged. Cancelling a paid subscription stops future renewals; you keep Pro access until the end of the current paid period.
• No refunds. Except where refunds are required by applicable law, fees are non-refundable, including for partial periods. The free trial is provided so you can evaluate Pro before any charge.
• Price changes. We may change prices; changes apply to future billing periods and we will give reasonable notice. Payments are processed by Stripe; we do not store full payment-card details. Taxes may apply.

7. Service availability and changes

We work to keep the Service available but do not guarantee uninterrupted or error-free operation. We may modify, suspend, or discontinue features. If we discontinue the Service, we will make reasonable efforts to let you export Your Content first.

8. Data, backups, and your own copies

We take reasonable measures to store Your Content durably (see our Privacy Policy and sub-processor list). However, no storage is infallible. You are responsible for keeping your own independent backups of any document that matters to you. Licavio is not a system of record of last resort and does not guarantee against all data loss.

9. Disclaimer of warranties

THE SERVICE AND ALL RECORDS, EXPORTS, AND EVIDENCE PACKAGES ARE PROVIDED “AS IS” AND “AS AVAILABLE”, WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTY THAT THE SERVICE WILL MEET YOUR REQUIREMENTS, BE SECURE, OR THAT RECORDS WILL BE ACCEPTED BY ANY PLATFORM, CLIENT, OR TRIBUNAL. We do not warrant the genuineness, validity, or legal sufficiency of any content you upload or of any export you generate. Some jurisdictions do not allow certain warranty exclusions, so some of the above may not apply to you.

10. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, LICAVIO WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, DATA, GOODWILL, OR BUSINESS, ARISING OUT OF OR RELATING TO THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY. LICAVIO’S TOTAL LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE IN ANY 12-MONTH PERIOD WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID LICAVIO IN THAT PERIOD, OR (B) USD 50. Some jurisdictions do not allow some of these limitations, so they may not fully apply to you.

11. Indemnification

You will indemnify and hold harmless Licavio and its officers, employees, and agents from any claims, damages, liabilities, and expenses (including reasonable legal fees) arising out of or related to: (a) Your Content; (b) your use of the Service; (c) your violation of these Terms; or (d) your violation of any law or third-party right, including any claim that a document you uploaded was not genuine, valid, or lawfully held.

12. Third-party services

The Service may link to or interoperate with third-party providers and platforms (e.g. stock-media providers, Stripe). Your use of those is governed by their terms, and Licavio is not responsible for them.

13. Intellectual property

Licavio and its software, design, and brand are owned by HBQ and protected by law. We grant you a limited, revocable, non-transferable right to use the Service per these Terms. You retain ownership of Your Content as described in Section 4.

14. Termination

You may stop using the Service and delete your account at any time. We may suspend or terminate your access for violation of these Terms, legal reasons, or risk to the Service. On termination, Sections 1, 4 (ownership), 8–11, and 15–16 survive.

15. Changes to these Terms

We may update these Terms. For material changes we will provide reasonable notice (e.g. by email or in-app). Continued use after changes take effect means you accept the updated Terms.

16. Governing law and disputes

These Terms are governed by the laws of Japan, without regard to conflict-of-law rules. The courts of Japan have exclusive jurisdiction over any dispute, except that either party may seek injunctive relief to protect intellectual property or confidential information in any court of competent jurisdiction. Nothing in these Terms removes any mandatory consumer-protection right you have under the law of your place of residence that cannot be waived by contract.